Automatic intake: email, mailboxes, and folders
Let documents file themselves through a private email address, a connected inbox, or a watched folder.
4 min read · Updated June 28, 2026
The least-effort way to get documents in is to not upload them at all. Point paperwork at Stoatify once and new files arrive and organize themselves, with no manual upload.
The ways in
- Email intake. Forward (or ask senders to send) attachments to your private per-vault intake address and they're filed automatically.
- Mail accounts (IMAP). Connect an inbox and Stoatify pulls attachments from it on an ongoing basis. Credentials are stored encrypted.
- Watched folders. Point the server at a directory and any file dropped into it is imported.
- CLI watcher. Run
stoatify-watchon your own machine to stream new files from a local folder up to your vault.
Set it up
- 1Open Settings → Intake in the web app.
- 2For email, open Email intake and copy your private address, or connect a mailbox under Mail accounts.
- 3For a server directory, add one under Watched folders; for your own machine, follow the Import & CLI snippet.
Upload sources
Each automatic channel is an upload source you can name, enable, or disable, and you can tag a manual upload with a source too, so you always know where a document came from.
Good to know
Some intake channels are part of the paid plans. See Plans and storage limits.
Tip
Pair intake with a scheduled search so freshly-arrived documents get surfaced for review, or an auto-tagging rule so they're labeled the moment they land.
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