Teams & permissions

The organization admin area

Usage, insights, processing, retention, and settings for Owners and Admins.

3 min read · Updated June 28, 2026

Every team org has an Admin area (under Settings, Organization) that gives Owners and Admins a view of the whole organization: how much is stored, what's happening, and the org-wide settings.

The organization Admin area in Stoatify with Usage, Insights, Processing, Audit log, and Settings tabs, showing document counts, member and seat usage, and storage quota
Admin: usage, insights, processing, the audit log, and settings in one place.

What's in it

  • Usage, documents, members, seats, and storage against your plan's quota.
  • Insights, totals and trends: documents by category, tag, and month.
  • Processing, extraction and automation status across the org, with a way to reprocess anything that failed. See How OCR works.
  • Settings, org-wide options like the Trash retention window (how long trashed documents are kept, 1 to 365 days) and the default OCR languages.

Good to know

Owners and Admins can view the admin area; changing org-wide settings, like retention, is an Owner action. The audit log is part of the Business plan.

Tip

Keep an eye on seats in Usage: on team plans your bill scales with the number of members.

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